Doing Business with the University of Florida
Each year, the University of Florida spends millions of dollars purchasing of goods and services to support the various functions here at the university. It is extremely important to us that we get the best possible value when obtaining these goods and services. We believe this can be achieved when there is free, open and inclusive competition. As a result, we are continually looking for and reaching out to identify quality vendors that are available to provide goods and services and engage them in our procurement process.
Eligibility Criteria for Registering as a UF Small Business
Eligibility varies by industry and is based on factors like number of employees and revenue.
More information is available on the Eligibility Criteria page »
All vendor visits to departments and academic units are by appointment only. Appointments are made during normal business hours (Monday through Friday, 8am to 5pm). Be prepared to discuss your company’s qualifications, capabilities, references, products and/or services.
Currently, vendors are only entered in the system once they have established a working relationship with a University of Florida department. Once this is done, a University of Florida Vendor Application should be completed and submitted to the department the services/products will be provided. The department will then submit the application, on behalf of the vendor, to the Division of Payable and Disbursements Vendor Relations Section. As a vendor, you may contact the departments directly by viewing our Vendor Resource Guide. Attachments (brochures, line cards, catalogs, business cards, Small, Women, or Minority Business Certifications, etc.) may be submitted with the vendor application. Vendor applications may be obtained by through our website; or vendors may obtain a vendor’s application by accessing the Purchasing Division’s website, www.purchasing.ufl.edu.
The Bidding Process
In accordance with the University’s Purchasing Regulation, the University conducts an open, competitive bidding process. Depending on the dollar value, and the scope of work of the order, the bidding process may take the form of an Informal Bid or quotes, a Formal Bid, a Request for Proposals (RFP) or an Invitation to Negotiate (ITN).
Informal Bids or Quotes are used for procurements with a dollar value up to $75,000. Informal Bids and quotes may be solicited verbally (eg. by phone) or in writing (eg. by e-mail, mail or fax).
Formal Bids /Proposals / ITNs are used for procurements activities with a dollar value over $75,000. Formal bids, proposals and ITNs remain sealed until the scheduled public opening.
Selection of reputable and reliable vendors is the responsibility of Purchasing. Vendors who have not previously done business with the University of Florida are advised to contact Purchasing, where they will be referred to the appropriate buyer. The University of Florida endeavors to conduct its business in a fair and most equitable manner. Purchases may be made on the basis of various factors, including but not limited to quality, service, delivery, and price.