Small Business Subcontracting Plans

As a research institution, UF relies heavily on federal funds for support. In partnership with the Office of Research – Division of Sponsored Programs, any UF department submitting a proposal to the federal government where the resulting contract (not grant) is expected to exceed $650,000, including options, as prescribed by FAR 19.708(b) a “Small, Small Disadvantaged, and Women-Owned Small Business Subcontracting Plan,” will need to be developed that complies with FAR 52.219-9 and submitted at time of proposal or at time of award, depending on the instructions provided in the federal Request for Proposal (RFP).

Should a Small Business Subcontracting plan be part of the proposal submission, the PI or department administration should contact DSP immediately who will coordinate with us. Even if no budget is available, this advance knowledge helps to plan workload and reach out to the unit.

Items to provide to us (as soon as they become available) include:

  • Full copy of the RFP
  • Budget (even if in draft state)
  • Any specific knowledge about subcontracts, subawards or vendors that might impact plan development

We will then coordinate with the PI and unit to develop a realistic small business subcontracting plan and the strategy throughout the proposal development stage

The Director of the SBVDR will be listed as the UF contact on the plan and sign the plan unless the director believes additional certifications outside the area of SBVDR’s expertise or signature authority are implied or explicitly conferred through her signature. We will provide a final copy of the plan to DSP to provide to the sponsor.

Award Negotiation

For those awards where a plan is not required at time of proposal but only prior to execution of an award, DSP will notify SBVDR as soon as the award is received or the federal sponsor requests the SBDP.

Spending & Reporting

We will assist in outreach to those PIs who require meeting subcontracting plans and provide support throughout award life by identifying appropriate vendors and ensuring that the applicable unit is working to meet their goals. SB Plans call for periodic SBSP reports, Contracts and Grants Accounting will generate and submit the required reports, providing a copy to the PI and SBVDR. Upon receipt of SBSP reports, SBVDR will review the reports and assist in monitoring the good faith efforts being made towards the SBSP goals.

For more information, go to UF Office of Research.