— Curtis Reynolds
Vice-President, UF Business Affairs
Why Supplier Diversity?
One of the core purchasing values throughout the state of Florida and the University of Florida is to purchase goods and services from diverse vendors. Pursuant to the policies of the University of Florida, departments and academic units are encouraged to do business with diverse businesses in the acquisition of products and services required by the university. SBVDR is responsible for managing this effort through UF’s Supplier Diversity program and collaborates with procurement buyers to engage with diverse vendors whenever Requests for Information, Requests for Proposals or Invitations for Bids are released. SBVDR provides the following services to the University of Florida campus and user departments:
- Assist in efforts to increase utilization of diverse businesses
- Vendor registration assistance
- Sourcing assistance
- Ensure understanding of ethical business standards when using diverse vendors
- Ensure full legal compliance when using diverse vendors
Opportunities to find viable diverse vendors:
- Campus events – Small Business Opportunity Fair (annually in the Spring)
- Campus vendor meetings
- Local Vendor Directory
- Contact us at SBVDR@admin.ufl.edu
Small Business Subcontracting Plans
As a research institution, UF relies heavily on federal funds for support. In partnership with the Office of Research – Division of Sponsored Programs, any UF department submitting a proposal to the federal government where the resulting contract (not grant) is expected to exceed $650,000, including options, as prescribed by FAR 19.708(b) a “Small, Small Disadvantaged and Women-Owned Small Business Subcontracting Plan,” will need to be developed that complies with FAR 52.219-9 and submitted at time of proposal or at time of award, depending on the instructions provided in the federal Request for Proposal (RFP).
Should a Small Business Subcontracting plan be part of the proposal submission, the PI or department administration should contact DSP immediately who will coordinate with us. Even if no budget is available, this advance knowledge helps to plan workload and reach out to the unit.
Items to provide to us (as soon as they become available) include:
- Full copy of the RFP
- Budget (even if in draft state)
- Any specific knowledge about subcontracts, subawards or vendors that might impact plan development
We will then coordinate with the PI and unit to develop a realistic small business subcontracting plan and the strategy throughout the proposal development stage
The Director of the SBVDR will be listed as the UF contact on the plan and sign the plan unless the director believes additional certifications outside the area of SBVDR’s expertise or signature authority are implied or explicitly conferred through her signature. We will provide a final copy of the plan to DSP to provide to the sponsor.
For those awards where a plan is not required at time of proposal but only prior to execution of an award, DSP will notify SBVDR as soon as the award is received or the federal sponsor requests the SBDP.
Spending & Reporting
We will assist in outreach to those PIs who require meeting subcontracting plans and provide support throughout award life by identifying appropriate vendors and ensuring that the applicable unit is working to meet their goals. SB Plans call for periodic SBSP reports, Contracts and Grants Accounting will generate and submit the required reports, providing a copy to the PI and SBVDR. Upon receipt of SBSP reports, SBVDR will review the reports and assist in monitoring the good faith efforts being made towards the SBSP goals.
For more information, go to UF Office of Research.