Division of Small Business & Vendor Diversity Relations
Vendor Resource Guide
General Information
Purpose
The purpose of this publication is to provide vendors with specific solicitation information and guidelines for effectively engaging University of Florida departments and academic units. Please refer to this publication prior to contacting the offices listed herein. The telephone area code for Gainesville, Florida is 352.
Vendor Visits
All vendor visits to departments and academic units are by appointment only. Appointments are made during normal business hours (Monday through Friday, 8am to 5pm). Be prepared to discuss your company’s qualifications, capabilities, references, products and/or services, price, and delivery.
Getting Started
Vendors are required to complete and submit a University of Florida Vendor Application to the Division of Purchasing. Attachments (brochures, line cards, catalogs, business cards, MBE Certification, etc.) may be submitted with the vendor application. Vendor applications may be obtained by contacting the Division of Purchasing, or through this website.
The Bidding Process
In accordance with the Board of Regents Rules, the University of Florida conducts an open, competitive bidding process. Depending on the dollar value, and the scope of work of the order, the bidding process may take the form of an Informal Bid, a Formal Bid, or a Proposal.
Informal Bids or Quotes are used for procurement activities below $50,000. Informal Bids may be solicited by telephone, mail or fax.
Formal Bids & Proposals are used for procurement activities over $25,000. Formal bids and proposals remain sealed until the scheduled public opening.
Vendor Selection
Selection of reputable and reliable vendors is the responsibility of Purchasing. Vendors who have not previously done business with the University of Florida are advised to contact Purchasing, where they will be referred to the appropriate buyer. The University of Florida endeavors to conduct its business in a fair and most equitable manner. Purchases will be made on the basis of quality, service, delivery, and price.
